CHAPTER I: Denomination, aims, domicile and ambit.
A non-profit making entity will be constituted under the title of
European Association of Psychological Assessment as established by law (Spanish Law of Association) 191/64 (24/12/64) and complementary norms of Decree 1440/65 (20 May).
The aims of the Association are: To promote the scientific interest in and study of psychological assessment in Europe, and in order to achieve the same ends internationally, the exchange of information on this discipline among the European members and other associations throughout the world.
In order to achieve these ends, as many relevant activities as deemed necessary and approved by Governing Bodies of the Association will be carried out. These will include, for example, the promotion of periodic and non-periodic publications, the organisation of congresses and scientific meetings, the promotion of research projects, and the establishment of contacts and co-operation on a national and international level with similar researchers and scientific societies.
The headquarters of the Association will be located at: Departamento de Psicologia Biologica y de la Salud, Facultad de Psicologia, Universidad Autonoma de Madrid, Campus de Cantoblanco, Madrid, Spain, until the Members' Assembly decides otherwise. The Association will cover the ambit of Spain, as well as other European Countries, insofar as legislation permits.
CHAPTER II: The Executive Committee.
The Association shall be directed and administered by an Executive Committee formed by: a President, a Vice-President, a Secretary-General, a Deputy, a Treasurer, and four Committee Members. All positions on the Executive Committee will be voluntary, unfunded, and designated by an Ordinary Members' Assembly. They will have a mandate of four years, after which they may be re-elected.
The Executive Committee will meet as often as the President deems necessary, or on the initiative or request of 3 of the other Committee Members. A quorum will be formed when 5 Committee Members are present at the first attempt, or a minimum of three members at a second, called at least one hour after the first. In both cases, a majority of votes is required for decisions to be passed. In the case of a tied vote, that of the President will be decisive.
The responsibility of the Executive Committee will be:
- To organize the scientific and professional activities, financial management and administrative affairs of the Association, and to decide on the necessary contracts and acts.
- To enact the decisions of the Members' Assembly.
- To draw up the annual budget and balance sheet, and to present them to the Members' Assembly for approval.
- To draw up the internal regulations for approval by the Members' Assembly.
- To admit new members and report to the Members' Assembly.
- To nominate delegates for determined activities of the Association.
- To cover vacancies on the Board by co-option until the time of election by the Members' Assembly.
- Any other activity which is not the exclusive responsibility of the Members' Assembly.
Decisions concerning (e) and (g) require the positive vote of the majority of the Executive Committee.
The president will have the following duties: To act as legal representative of the Association in all private or public bodies; to call, preside over and adjourn sessions of the Members' Assembly and the Executive Committee; to preside over the deliberations of both bodies, to enact the decisions of the Executive Committee; to direct payments and authorize documents, minutes and correspondence with his/her signature; to adopt any urgent measure necessary which the good government of the Association requires or, in the course of his/her activities, he/she deems necessary or convenient (with subsequent account to be given to the Executive Committee).
The Vice-President takes the duties of the Office of President in the absence of the President through illness or any other reason.
The Secretary-General will be responsible for all purely administrative work of the Association. He/she will expedite certifications, maintain the Members and Minutes Records, files and correspondence, and will be responsible for the custody of the Association's documents, ensuring the presentation of information on Executive Committee designations, Members' Assemblies and budget and balance reports to the Authorities.
The Deputy Secretary-General will assist the Secretary-General in his/ her functions, and will replace him/her in his/her absence. In the latter case, he/she will have the same duties as the Secretary-General.
The Treasurer will collect and safeguard the Association's funds, and will comply with the payment orders given by the Executive Committee or, if necessary, by the President. He shall intervene in all receipts and payments made by the Association, noting them in the Accounts Book, and will present a state of the accounts to the Executive Committee for approval.
The Committee Members will comply with their obligations as members of the Executive Committee, as well as those arising from the delegations or working groups assigned to them by the Committee.
CHAPTER III: Members' Assembly.
The Members' Assembly is the supreme organ of the Association, and will be comprised of all the members.
There will be ordinary and extraordinary Members' Assemblies. The ordinary meetings will be held annually during the first semester. Extraordinary meetings will be held when the Executive Committee decides, or when proposed in writing by one third of the members, including the specific explanation of the matter to be dealt with.
Ordinary and extraordinary Members' Assemblies will be called in writing, indicating the place, the date and the time of the meeting, as well as the agenda. At least 30 days notice must be given prior to a meeting. The meeting should be postponed with the same agenda if there is no quorum. In this case, the second meeting should be no sooner than one hour after the initial meeting.
A quorum for both ordinary and extraordinary Members' Assemblies will be formed on the first meeting call, when the majority of members with voting rights are present, and on the second meeting call regardless of the number of voting members. Decisions will be taken on a simple majority of votes in an ordinary Meeting, and a two-thirds majority in the case of an extraordinary Meeting.
The role of the Ordinary Members' Assembly will be:
- To nominate the members of the Executive Committee.
- To vote on the activities of the Executive Committee.
- To examine and vote on the financial report.
- To endorse or reject proposals of the Executive Committee with respect to the activities of the Association.
- To set ordinary and extraordinary fees.
- Any other matters not the exclusive responsibility of the extraordinary Members' Assembly.
The role of the Extraordinary Members' Assembly will be:
- To modify the Statutes of the Association.
- To modify the ordinary and extraordinary fees, if considered necessary.
- To dissolve the Association, according to article 28.
- To acquire and dispose of goods.
- To expel members, on the recommendation of the Executive Committee.
- To join Federations.
- To request declaration of public utility.
CHAPTER IV: Members.
Membership of the Association is restricted to people with a University Degree or equivalent who may be expected to make a substantial contribution to the development of psychological assessment, or to those who have already made such a contribution by way of research or authorship of books, articles or other published material. Applications should be sent to the Executive Committee for approval.
The Association will have the following types of members:
- Founder members, who will be those which participate in the constitution of the Association.
- Full members, who will join after the constitution of the Association.
- Honorary members, whose prestige or relevant contribution to the significance and development of the Association makes them worthy of the distinction. The Executive Committee will be responsible for the proposal of Honorary members to the Members' Assembly.
Membership may be withdrawn for any of the following reasons:
- Due to voluntary withdrawal, received in writing by the Executive Committee.
- Due to non-payment or financial dues to the case of founder and full members, through non-payment of two annual quotas.
- Due to deprecation of the Association through actions or words which seriously disturb activities organised by the Association and the normal common spirit of the members, or which affect adversely the reputation of the Association.
Full and founder members will have the following rights:
- To participate in all activities organised by the Association for its declared ends.
- To enjoy the advantages and benefits that the Association may obtain.
- To speak and vote in Assemblies.
- To vote on and be elected to Committee positions.
- To be informed on decisions taken by the bodies of the Association.
- To make suggestions to members of the Executive Committee in order to accomplish better the Association's aims.
Full and founder members are obliged to:
- Comply with the Statutes and valid decisions of the members' Assembly and Executive Committee.
- Pay the set fees.
- Discharge the obligations inherent in any official post held.
- Contribute to the good name and prestige of the Association.
Honorary members will have the same obligations as those of full and founder members, with exception of sections (b) and (c) of the preceding article. They will also have the same rights, except for those indicated in section (d) of Article 23. They may speak during Assemblies, but may not vote.
CHAPTER V: Financial Resources.
The financial resources foreseen for the accomplishment of the aims and activities of the Association will comprise of the following:
- Membership fees, both periodical and extraordinary.
- Subsidies, legacies or inheritances which may be received legally from members or third parties.
- Any other legal resource.
The ordinary annual budget limit is estimated to be Pts. 2.000.000. The Association lacks any funding heritage.
CHAPTER VI: Dissolution.
The association may be dissolved voluntarily when agreed by two thirds majority of members at an Extraordinary Members Assembly called for the purpose.
In the case of dissolution, a liquidatory commission will be nominated to finalise the Association's debts. Any amounts remaining will be distributed between one or several charitable corporations or bodies with similar scientific or charitable aims to those of this Association.
All matters not foreseen in the above Statutes will be covered by the Spanish Law of Associations (24/12/64) and complementary dispositions.
As a special condition, the first Executive Committee of the European Association of Psychological Assessment will have a mandate to serve for a period of two years only, after which its members may be re-elected.